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Projects puts your tasks, deadlines, docs and team in one place, with boards, calendars, automations and a proper iOS app. Unlimited users and unlimited projects for one flat £29 a month, while the per-seat tools charge you again for every person you add.
Monday, Asana and ClickUp all look affordable until you do the maths. £9 to £13 per user per month sounds small, but a five person team is suddenly paying £45 to £65 a month. Add a freelancer, pay more. Add your VA, pay more. Grow, pay more.
So most small teams share logins, leave half the team out of the tool, and keep the real work in WhatsApp and email. Then wonder where the tasks went.
Everything your team is doing, organised by project or by client, visible at a glance.
Briefs, notes, SOPs and meeting notes live next to the work they belong to, not in a separate app nobody checks.
Give clients and your team a form instead of a WhatsApp message. Requests arrive as proper tasks with the details already filled in.
Status changes, assignments, reminders and recurring work handle themselves. Do it once, automate it forever.
When you want the detail: owners, status, dates, priority, all editable in place.
When you want flow: drag tasks across columns and watch work move.
When deadlines rule your week.
When you just want to know what is yours, today.
For everything that needs your attention or approval, in one thread.
Save any view with its filters and grouping, and it is there tomorrow. See what is waiting on what with dependencies, and search across every project at once.
Comments, files, checklists, time tracked, dependencies and every change, all on the task itself. Six months later you can still see what was decided and why, without an archaeology dig through email.
And mistakes stay recoverable. Deleted tasks, projects and docs go to trash, not oblivion, and version history means a wrong edit is a two-click undo, not a disaster.
Got a rambling client email, a voice-note transcript or a page of meeting notes? Hand it to the AI and it drafts the tasks, owners and structure for you. Nothing lands in your workspace until you have reviewed and approved it. AI assists, you stay in charge.
The native iOS app gives you a Today view of what matters now, a pulse on every project, your team's workload, and your inbox with approvals, from the van, the gym floor or the school run.
Proper roles mean everyone sees exactly what they should: your team edits, your client comments on their project and sees nothing else, and you stay owner of the lot. No more forwarding screenshots of a tool your client is not allowed into.
A board per client, an intake form for requests, and a comment trail that settles "you never told us that" forever.
Every job from quote to snag list, tracked from your phone, with recurring maintenance tasks that schedule themselves.
Give everyone visibility of who is doing what without a Monday-sized bill.
Your entire business on one screen for less than a takeaway.
Unlimited users · Unlimited projects · Docs, forms & automations · iOS app · £29 flat
Projects is included in The Marketing Machine platform at £147 a month, alongside Video Rooms, Video Studio, the Content Engine and LinkedIn Leads. All built on the engine: CRM, email and SMS automation, funnels, website builder, booking and a 24/7 AI assistant.
See The Full PlatformA 5 person team pays around £45 to £65 a month on Monday or Asana. Projects is £29 whether you are 1 person or 15.